Our solution
Three pillars of invoice automation
Automated invoice processing only really works when the foundations are right: 100% accurate invoice data, complete information, a smart and scalable posting engine, and the insight to keep improving.
An accounting firm does not work with one set of books, but with dozens or hundreds. Each has its own chart of accounts, its own stage of RGS adoption and its own accounting package. Lyanthe brings them into line. In one invoice pipeline, from digitising through automating to optimising, invoices are posted correctly and automatically. That breaks through the limit of what one person can process by hand, and lets your firm grow without your team having to grow with it.
Pillar 1
Digitising
Reliable data. Complete from the source.
Far-reaching automation stands or falls with complete invoice information. That is why Lyanthe goes beyond scan-and-recognise, and beyond digitising at VAT level. Our technology, our own logic built up over years and human verification work together. That is how we guarantee more than 99.5% complete and correct invoice information.
Every channel, every format
Email
Every set of books gets its own email addresses for purchase invoices, sales invoices and expense claims.
Lyanthe Invoice App
Business owners photograph their receipts and invoices straight away, and can approve them on the spot if they wish.
Lyanthe Portal
Clients and staff upload documents easily through the web environment.
Peppol
Lyanthe is a Peppol Access Point itself, so e-invoices come in automatically.
JoinData
E-dairy messages and EDI invoices are processed automatically, ideal for the agricultural sector.
API
Documents are delivered from your own software, and digitised invoices can be retrieved as UBL.
PDF, UBL/XML, Word, Excel, images or an invoice in the body of an email: Lyanthe handles it all.
Digitised in depth
Automatic splitting
A PDF holding several invoices is recognised and split into separate documents.
VAT breakdown as standard
Every invoice is automatically broken down by VAT rate.
Line level or summary level
Invoices are digitised down to every invoice line, quantities included. Is a summary more practical for processing, as with hospitality wholesalers using categories such as beer, wine and kitchen? Then we digitise at summary level.
Digitising with special instructions
Need specific information to post automatically to a cost centre or cost unit? Ask us for the instruction. We extract that data from the invoice in a targeted way, even when it sits in attachments, tables or subtotals.
Enriched with what matters
Think of product information, ear tag numbers, project and contract numbers, lease costs per registration number, or energy broken down into gas, electricity and feed-in.
Knowledge you put to use at once
Our instruction database for SMEs and agri is set up at firm level, so every set of books benefits from it right away.
Your advantage
Accurate, clean data, straight from the source.
Pillar 2
Automating
Set it up once. Apply it everywhere.
Every invoice that can be processed without anyone stepping in should be processed that way. Lyanthe's central posting engine turns correct data into the right postings, consistently across all your sets of books.
Featured
The Lyanthe Matching Service
Any chart of accounts, no problem.
No two sets of books are set up the same way. The matching service automatically translates a central rule into the right general ledger account or RGS code in each set of books, at invoice line level and including VAT handling. It makes no difference which chart of accounts is used, or whether RGS has been adopted yet. One rule works everywhere, without setting anything up again for each set of books.
One rule for all your sets of books
Thanks to our central supplier database, you set a rule once, at firm level. For example: invoices from KPN are always telephone costs. That rule applies straight away to every set of books connected now, and to every one you add in future.
Three levels of rules
- General rules apply to every set of books.
- Sector-specific rules, for hospitality, construction or agriculture for instance, sit on top of them.
- An exception for a single set of books is easy to record at that level.
Autobook
Invoices are posted automatically on the basis of a quality and risk check. Have a supplier's bank details changed, for example? Then the invoice is not posted automatically.
Smart features for even more autobook
- Templates per business relation.
- Accrual and analytical posting.
- Compressing invoice lines into a single posting.
- Automatic posting for one-off relations.
Integrated approval
Business owners and managers approve invoices quickly through the portal or the app.
Seamlessly into your accounting package
Lyanthe connects with Exact Online, Twinfield, Yuki, AFAS and AccountView, among others. From the package you click through to the original invoice, and where the package supports it, quantities are posted too.
Your advantage
More than 90% of invoices are posted automatically.
Pillar 3
Optimising
The performance dashboard shows where the gains still lie.
Automating is not an end point but a process you keep improving. The performance dashboard puts you in control of your pre-accounting process, for each set of books and for your firm as a whole.
Posting quality
You see how well invoices are being posted, and where changes or rejections arise.
Automation rules and audit trail
You see which rules are doing their job, and every adjustment stays fully traceable.
Process insight at every level
You view performance for each set of books, each department and each member of staff.
Managing by KPIs
- Autobook rate.
- Changes and rejections.
- Invoice volumes and turnaround time.
- Autobook potential: where there is still more to automate.
Comparable data, real benchmarking
Because every set of books is processed the same way, the results can be compared with one another. You see what works and roll it out more widely, and you stay in control of both standardisation and exceptions.
From insight to action
With change management and coaching for your firm, we help you turn those insights into a more efficient way of working, so that every set of books comes as close as possible to 100% autobook.
These detailed insights keep showing where efficiency in the pre-accounting process can be improved.
Your advantage
Control over your entire pre-accounting process.